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Online Privacy Policy

This Privacy Policy was last updated on June 4, 2020.

General Information

We respect the privacy of everyone who accesses our website. We recognize the need for appropriate protections and management of Personal Information. This Privacy Policy will assist you to understand what information we collect, how we use that information, and how it is disclosed.

The website https://mindbeacon.com is owned by MindBeacon Software Inc. (“BEACON”). The content on this website is general information on mental health and the BEACON services and not meant to be taken as personal advice from a healthcare professional. For the BEACON application, please use https://beacon.mindbeacon.io.

You must be at least sixteen (16) years of age to use the Site or any BEACON service. By using the Site, you represent and warrant to BEACON that you are at least 16 years old.


This Privacy Policy applies to the Personal Information (as hereinafter defined) that is collected, used, and disclosed by BEACON when you use the BEACON website at https://mindbeacon.com and any and all sub-domains of such website (the “Site”), when you use our services through the Site or when contacting us. By providing us with your Personal Information, you agree to be bound by the terms and conditions of this Privacy Policy. You may browse the Site without registering for an account or submitting any information to us.

The privacy practices related to the BEACON Platform are set out in a specific notice available on the Platform.  Please see the Privacy Policy for the BEACON Platform.

What Personal Information does BEACON Collect?

For purposes of this Privacy Policy and the Site, the term “Personal Information” means information about an identifiable individual such as name, contact information or e-mail address. We may collect Personal Information about you for the following purposes:

  • to respond to your inquiries;
  • to provide you with general (non personal) health information and industry information;
  • to provide you with updates about the BEACON services; and
  • to meet legal and regulatory requirements.

How is this Personal Information Used?

We will use your Personal Information only for the purposes for which it was collected, as outlined above, and as required or permitted by applicable law.

Please note you may unsubscribe from BEACON communications using the link provided in the communication, or by contacting us at the contact information set out below.

We may also use aggregate data that does not identify an individual for the purposes of research, prospecting new business, artificial intelligence, promotion and advertisement in accordance with applicable law.

Other Information/Logging and Cookies

We may collect and use information about how users interact with the Site, including Internet Protocol addresses, Internet domain names, the web browser and operating system used to access the Site, the time spent on each page, and the time and date of each visit. This information is used for, among other things, auditing and tracking purposes, to improve the content of the Site, and to create a better experience for users of the Site.

We may use cookies on some pages of the Site. Cookies are identifiers that can be sent from a web site via your browser to be placed on your computer’s hard drive. Thereafter, when you visit a web site, a message is sent back to the web server by the browser accessing the web site. You may elect not to accept cookies by changing the designated settings on your web browser or by browsing anonymously. However, not utilizing cookies may prevent you from using certain functions and features of the Site. The information collected from the use of cookies is used and analyzed to improve the functioning of the Site, our services, and to deploy targeted advertising via platforms such as Google, LinkedIn or Facebook. We use the information we collect through the use of cookies for our research and business purposes, including operation of the Site and marketing.

Sharing of Personal Information

The Personal Information you provide to us through the Site will not be disclosed to any third party without your consent except as set forth under this Privacy Policy or as required or permitted under applicable law. 

Third-Party Service Providers

We have relationships with agents and third-party service providers that help us provide services to you including, but not limited to, designing, maintaining and improving the Site and our systems and computer security.

We also use third parties to analyze certain aggregate data collected on the Site for research purposes. We will not share your Personal Information to anyone other than to our employees and those of our affiliates and our respective agents and those third parties that require such information in order to help us provide services to our clients and administer our business. To the extent we allow a third-party service provider to access to your Personal Information for the purposes outlined herein, they will only be permitted to collect it or use it for purposes consistent with this Privacy Policy and applicable law.

Data Transfers

Personal Information may be stored and processed in any country where we have operations or where we engage service providers.  We may transfer Personal Information that we maintain about you to recipients in countries other than the country in which the Personal Data was originally collected, including to the United States. Those countries may have data protection rules that are different from those in the country where the data was collected. However, we will take measures to ensure that any such transfers comply with applicable data protection laws and that your Personal Information remains protected to the standards described in this Privacy Policy. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your Personal Information.

Sale of Business

We may transfer any information we have about you as an asset in connection with a proposed or completed merger, acquisition or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of BEACON or as part of a corporate reorganization or other change in corporate control.


We have record retention processes designed to retain personal information for no longer than necessary for the purposes set out herein or as otherwise required to meet legal or business requirements.

Links to Third Parties

We may provide links to third party websites for your convenience and information. If you access those links, you will leave the Site. BEACON does not control those sites or their privacy practices, which may differ from this Privacy Policy. Please review the privacy policies of each web site that you visit.

Our Security Measures

We are committed to protecting the security of your Personal Information. We have put in place commercially reasonable physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access to your Personal Information. We apply security safeguards appropriate to the sensitivity of the Personal Information, such as retaining information in secure facilities and making Personal Information accessible only to authorized individuals on a need-to-know basis. We have clearly defined internal policies and practices.

Although we will make commercially reasonable efforts to protect Personal Information from loss, misuse, or alteration by third parties, you should be aware that there is always some risk that an unauthorized third party could find a way to thwart our security systems. This risk is heightened if you are using unsecured/public Wi-Fi.


We will engage in periodic assessments to verify that our privacy practices continue to comply with this Privacy Policy.


Except in the limited circumstances established by law, individuals may obtain access to their Personal Information.  Individuals may also request us to correct their Personal Information where they believe it to be out of date or otherwise inaccurate.  Requests for access or correction of Personal Information or to adjust your subscription preferences should be made by contacting the Information Officer at the contact information set out below.

Updates to this Privacy Policy

In order to ensure that this Privacy Policy is kept up to date, we may change this Privacy Policy from time to time. Notice of changes to the Privacy Policy will be posted on the Site and will be effective 30 days following notice of the changes on the Site. If you access or choose to continue to use the Site after the effective date of the change, you are deemed to have automatically accepted the change.

Questions about this Privacy Policy


If you have any questions about this Privacy Policy or the handling of your Personal Information, please contact the BEACON Information Officer.

Information Officer
MindBeacon Software Inc.
175 Bloor St East, Suite 801 North Tower
Toronto, ON, M4W 3R8